![]() So you add “latest” and “retail” keywords as well.Ī few weeks later, someone updates the deck and also creates a version for the manufacturing vertical. ![]() Then you add a link to the sales SharePoint site so it’s easily accessible, even without a search.īut you also want to make sure that everyone knows this is actually the most updated version and that it’s optimized for retail prospects. Salespeople can’t find it in SharePoint online, so you add a “sales” keyword to the metadata to make it pop up in sales searches more easily. For this reason, maintaining SharePoint will always require a non-trivial amount of manual work to maintain properly.Īnd this just gets worse as you get more organized, because to get more organized you just have to add more tags, more metadata, and more document linksįor example, let’s imagine you have one sales deck. The truth is that SharePoint can be a great document management system (DMS), but it’s designed around the assumption that people will manually categorize and tag files. There is no feature or document management solution or organizational philosophy that will make SharePoint “click” and become easier to work with. ![]() There’s a simple reason, but to understand it, you have to know how most people think SharePoint works: They think if they learn to use SharePoint better , it will become easier to manage. What gives? Why does SharePoint, a system that’s supposed to make collaboration and organization easier, just suck up more time and energy? Plus, you’re getting more emails every day from people asking where “that one slide deck we used last week for the customer presentation” is. Tell me if this sounds familiar: you have a Microsoft SharePoint document management system set up for your team, and it’s working for the most part, but it’s taking a surprising amount of time and energy to maintain.
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